There are many office functions which make up an organization. All of them are important in one form or another. To choose the right one among them to be outsourced, is an important task. Any mistake could cost the company not only in terms of the quality of the output but also for the goodwill of the employees. The success of any organization is dependent on the successful balance of all the core activities and the subsidiary activities which enable the core activities to work in perfect tandem. Synchronizing the activities will make it possible to get the right results and benefit the business in the long term.
Considerations to make note
While the functions to be turned over into other hands are being considered, it is also essential to look into the different factors which make it necessary to use the services of the various vendors. The company can be opting for the practice in order to focus on the core business of the organization, but there are also many other reasons such as perfecting the activities and losing the redundant hangups. Costs are also an important factor to be considered. Setting up a facility to fulfill a particular need with overheads and control costs would be less appealing than availing the readymade services with no additional costs.
Choose the right function
The need for effective outsourcing can sometimes blind the company to a lot of issues. Choice of the function is crucial because if the wrong one is given up for adoption, the company and all its secrets will be laid bare and it will be vulnerable to threats. For instance, if the HR function is outsourced, the company will get rid of the extra time required to manage the employees and their problems and end up focusingon just the business. Alternatively, if the research and development are outsourced, there will be every possibility of the leakage of the data and they will lose their edge over competitors.
Common function to outsource
Non-essential clerical work and stenography can be easily outsourced as well as the housekeeping and security services. The accounting and payroll processing of the HR department can be easily put up for the process just as the most common function of the support for the customers. They require specialized knowledge of the various activities of the business and are quite time consuming. Sales and Marketing, IT BPO support and distribution facilities apart, there are also many specialized functions which can be outsourced. Project management, engineering and construction contracting are the best examples.
Follow up and keeping check
No matter what processes are outsourced, it is important to keep a check on the activities of the vendors to produce superior results and get honest work out of them. Establish a team of in-house executives to evaluate their activities and also to give a supportive role to their activities. It will be beneficial if the company establishes a small section for each of the processes so that, in case of any need, the queriescan be reverted to this particular part of the organization. Overall management will be essential just as the delegation was important because they represent the organization when their work reaches the destination.